Are you considering acquiring the services of a document management company? Are you looking for data capture and archive writing services? Then this article is for you. This article will discuss common services provided by a document management company as well as provide information about how the services of these companies can benefit your business.
Data Capture Services
The data capture services of a document management company provide the following benefits: automatic index capture, manual index capture, forms processing, full text OCR, job separation, data entry can be sent off-shore for cost benefits.
Find a company that utilizes years of experience to analyze your needs and compare a variety of data capture options before recommending the best solution to capture the information you need.
Automatic Data Capture - By utilizing the latest in barcode technology, forms recognition, OCR and zonal OCR technology, a high quality document management company can quickly and accurately capture the required information for your indexing needs.
Manual Data Entry - With poor quality and/or handwritten documents it is not always possible to automatically capture index information and manual data entry may be the most cost effective solution for you instead.
A reputable document management company can offer data entry services from two sources; It can be performed in-house, at the document management company's offices, or alternatively can be shipped off-shore to the company's secure partners overseas for cost benefits. Your decision for this, however, can obviously depend on the sensitivity of the documents to be indexed.
Look for a document management company with an infrastructure that includes the ability to enter data from digital or micrographic records.
Also find a company that insists on 100% inspection by their quality control department to ensure the most accurate reproduction of legible characters.
Archive Writing Services
The archive writing services of a reputable document management company allow you to archive your digital images onto microfilm, match long-term document retention periods, improve legal admissibility standards and retain your information in a format that transcends time.
Security, Safety and Accountability - With new government regulations the security and accountability of your organization's records are more important than ever, making it imperative to maintain your records in a way that survives technological advances and obsolescence. Imagine for a moment that you require an important document and it is not where it is supposed to be. Whether from accidental deletion, viruses, legal delays or even corporate sabotage, why disrupt and jeopardize your business operations when you can have a secure archival solution? A reputable document management company has the answer that will keep your critical files safe, complete and easily accessible, in digital and analog form.
What Is Archive Writing? - Archive Writing is a specialized service that produces a technology independent analogue back up of your digital records. This technology will preserve your documents in a way to avoid technology obsolesces and the high costs associated with long-term paper storage. It will provide you with a secure and reliable method for virtually any disaster recovery plan.
Contact your local document management company today for more information on how archive writing and data capture services can help your business.